Electronic Archives & Records Keeping Management for Secretaries and Admin Assistant
14-10-2024 - 18-10-2024 | 3300 | أبوظبي |
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This course is designed for professionals who have responsibilities for records management whether they are in the public or private sector. The course will expose delegates to recent knowledge in records management as well as consider the opportunities and challenges brought by electronic information technologies.
Participants will also learn various issues relating to the legal and organizational environment for conventional and electronic record keeping which will include: the protection of records as evidence, the need for compliance with evidence laws, the challenges of meeting audit requirements, the importance of adequate budgets and the importance of identifying relevant legislation and policies
The course will also focus on digital preservation and archival description, archival codes of ethics and key issues involved with applying standards
To provide participants with the required knowledge and skill that enables them to organize and reduce office documents by using modern technology
This course will be of immense benefits to:
· Record Officers,
· PAs,
· Executive Assistants
· Secretaries,
· Store Officers/Managers
· Office Managers,
· Team Leaders,
Organizing the electronic office
· Electronic office systems
· Characteristics of the electronic system
· System working scenario
· Reasons for use of electronic systems
· Electronic office systems services
Dealing with electronic office work
· Challenges facing modern offices
· Administrative systems for services and office work
· Characteristics of employees in electronics offices
· Equipment and technologies required for electronic development
Enlarging of paper work and records
· Aspects of paper works growth
· Reasons of paper growth and methods of reducing
· Results of paper growth
Methods of organizing paper work and documents
· Classification of correspondence and documents
· Methods of classification
· Coding of correspondence & documents
· Coding methodology
· Indexing documents & developing the indexing plan
Documents retention & records disposal
· Dealing with old correspondence
· Life-cycle of document
· Requirements for sorting, transfer and disposal of obsolete documents
· Procedures of sorting, transfer and disposal of obsolete documents
Archiving techniques
o Document management systems
o Mail and correspondence systems
o Sharing systems in editing documents
o Support systems
Indexing and sorting systems in electronic archives
o Search for words
Combining document type & index for a more accurate search - looking through word index
A variety of methodologies will be used during the course that includes:
· (30%) Based on Case Studies
· (30%) Techniques
· (30%) Role Play
· (10%) Concepts
· Pre-test and Post-test
· Variety of Learning Methods
· Lectures
· Case Studies and Self Questionaires
· Group Work
· Discussion
· Presentation
This rate includes participant’s manual, Hand-Outs, buffet lunch, coffee/tea on arrival, morning & afternoon of each day.
Daily Course Timings:
08:00 - 08:20 Morning Coffee / Tea
08:20 - 10:00 First Session
10:00 - 10:20 Coffee / Tea / Snacks
10:20 - 12:20 Second Session
12:20 - 13:30 Lunch Break & Prayer Break
13:30 - 15:00 Last Session